CEPPI procurement interventions

Each CEPPI city will intervene in at least one scheduled public procurement where there is both an opportunity for a step-change in energy efficiency/sustainability and favourable conditions for PPI intervention in the procurement process.

These procurement interventions will help to achieve the project's goals: to save at least 33GWh/year within the duration of the project and trigger renewable energy production to contribute to the 33GWh/year target.

Photocopying and offset printing equipment tender in Castellon

In Castellon pausing the automatic renewal of the same tender specification and raising questions as to the basis for the procurement was an important step in allowing consideration of technical developments in printing, opened potential for new contract arrangements, and show how even relatively small tenders can progress the municipalities policy objectives and open up opportunities for pro-innovation procurement. This case example shows the range of in-tender green and pro-innovation interventions that can be adopted, even when time for intervention is limited.

Once stakeholders are enrolled in the idea of changing their standard approaches, even in a simple tender there are many things that can be done to drive better energy and innovation outcomes.

The following summarises the in-tender outcomes and approaches that were taken:

  • Energy efficiency put up front in the specification and include in the title of the tender. Simple but effective!
  • Evaluation includes criteria based on energy efficiency and suppliers rewarded for exceeding any minimum requirement
  • Suppliers required to monitor the energy consumption of the machines to allow comparison between stated energy use and actual energy use.
  • Low melt toners should be used where practicable.
  • Toner cartridges should be recycled and recyclable by the supplier. (e.g. remanufactured ink and toner cartridges are less expensive than new cartridges)
  • Suppliers should be required to provide information on end of life management of the machines they provide and the extent to which the machines are manufactured from recycled materials
  • Suppliers to provide training for staff in energy efficient operation of machines
  • Suppliers should provide information on any environmental accreditation (e.g. ISO 14001 standard or internal environmental management system.)
  • Suppliers rewarded for demonstrating energy efficiency and carbon reduction in the operation of this contract and in their operations. (E.g. transport, reducing miles, training drivers, electric vehicles etc.)
  • Include direction of travel messages to suppliers regarding future tenders e.g. regarding progressive improvements in energy and carbon performance and request ideas for innovation and energy efficiency in the provision of such services in future contracts
  • In future tenders the Council will look for ongoing and progressive improvements in energy efficiency
  • In future tenders the Council will reward supplier who can demonstrate carbon reduction in their operations, carbon reduction in their supply chain and reduction of embedded carbon in the products and services supplied

See the full tender documentation here.

Market sounding prospectus for school energy transformation

Castelló launched a market sounding prior to a tender for extensive transformation of the City schools. The preliminary consultation to the market aims to create a space for technical dialogue with all parts of the supply chain, and economic and innovation agents. The requirement concerns the energy transformation of schools of the city to maximise energy efficient operation and achieve functional transformation of the buildings and school environment. Castelló has secured ERDF funding for this transformation programme. This programme will begin with a pilot project in order to deliver the outcomes described above.

Read the market sounding prospectus

Innovation procurement in Valencia for an energy efficient fire station

Valencia City Council launched its first public procurement of innovation process, aiming to improve the energy efficiency of the Central Fire Station. Valencia, through the Fire Service and the Las Naves Foundation, took the opening step with a market sounding prospectus and preliminary market consultation. This was aimed at generating a space for technical dialogue with all economic and innovation agents who want to participate. The procurement is intended to improve the Fire Station facilities, as well as increase the well being of a workforce that spends 24 hours a day, seven days a week in the building.

The consultation in Valencia tested what the current market can offer and obtain the feedback of professionals and technical experts in the sector in order to better shape the subsequent call for tender.  A supplier information day took place in February 2018 in the Central Fire Station alongside a published Prior Information Notice (PIN) in Tenders Electronic Daily. A video was released that explains the needs and background to the procurement. 

Early adoption of hydrogen buses at Birmingham City Council: Selection of hydrogen bus operator

22 hydrogen-fuelled buses will be on key routes in Birmingham from March 2019. The buses will be fuelled by hydrogen produced at the Tyseley Energy Park, a newly-developed low emission refuelling hub in the city for commercial and public sector vehicles. Download the procurement specifications

Market engagement for innovative transport service solutions in Birmingham

Birmingham’s Travel Assist Service provides a variety of transport options to over 4,200 children on a daily basis, This is achieved using a fleet of mini-buses (accessible and non-accessible), taxis, MPV’s and coaches. Transport is a major contributor to carbon emissions and poor air quality across the world’s cities. With transport emissions accounting for 25% of Birmingham’s controllable CO2 emissions, it is also recognised that diesel vehicles are the main source of Nitrogen Oxides (NOx) and Particulate Matter (PM2.5 and PM10) emissions. A key challenge for the Council, therefore, is to target the reduction of carbon and improve air quality related emissions by enabling the take-up of ultra-low emission vehicles, from small cars and vans to HGVs, buses and refuse trucks. A two stage market engagement exercise notified suppliers that the Council would be embarking on a procurement for provision of a new service contract, sought innovative service solutions and explained that the council are looking to transform the service, reduce travel miles and employ low to zero carbon transport modalities to meet future Clean Air Zone requirements.

Procurement documents 

Soft market testing | Market Sounding Prospectus Part 1 | Market Sounding Prospectus Part 2 | Prior information notice

Innovative transformation of hospital buildings in Wroclaw

The University Hospital of Wroclaw has launched a market dialogue regarding the Innovative transformation of hospital buildings to improve energy efficiency and lighting, ensure the thermal comfort of patients and staff and enhance the overall healing environment. This is a pilot project for in the region, to deliver a replicable solution for the other hospitals in the Lower Silesia. The hospital carried out energy audits for 14 buildings. The conducted audits show that the hospital suffers huge losses of heat and electricity. The result is a lack of thermal and light comfort for patients and hospital staff. The forecast made by auditors indicates that the hospital can reduce heat losses and reduce energy consumption thanks to the introduction of innovative solutions in this area.

“Through a market dialogue, the hospital would like to reach suppliers who can meet the hospital's needs in the field of implementing innovative, ecological and energy-efficient solutions in the field of lighting and thermal and electrical energy management of buildings”. Local Facilitator, Wroclaw

Procurement documents 

Expression of Interest (PL) | Market Sounding Prospectus | Prior information notice | Technical Dialogue Announcement (PL)

Smart energy efficiency street lighting for Budapest

The subject of the procurement was the lighting modernization and the replacement of the current, largely amortized public lighting facilities with innovative LED adjustable luminous intensity, in 14 districts of Budapest. Due to the Digital Addressable Lighting Interface (DALI) protocol, the street lights are delivered with adjustable flux application driver. So, the contracting authority ensures telemonitoring system (control, fault indication) to be installed to the street lights in the future, and during off-peak hours (from 23.00 pm to 4.00 am) lighting adjustment, and it ensures the connection to smart city functions. In addition, they are designed to minimise light pollution

Procurement documents 

Invitation to market engagement (HU) | Call for tender street lighting (HU) | Market engagement report (HU)

Market engagement for uniform procurement in Budapest

In Budapest the local facilitation team sought to apply their learning and training on market engagement and pro-innovation practices in a tender concerning security guard uniforms. This tender was highlighted as the Department for Facility management had encountered and reported many problems in relation to the quality and durability of the uniforms presently worn by the security staff. A survey of end-users was conducted before the market engagement to gather information about the guard’s experience of wearing the current uniforms.